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Article - 14: The committees shall hold their ordinary meetings once in every two months at the least. However, the chairmen of the committees can convene other meetings as and when asked by the Board of Directors or the Executive
Committee to discuss a certain matter or as and when required to hold an emergency meeting.
Article - 15:
The
Chairman or his deputy shall invite the members in writing to attend the meetings. The invitation shall explain the date, time and venue of the meeting along with the proposed agenda, and shall be sent to the members before sufficient time from the date of holding the meeting. The meetings shall be deemed legal if they were attended by majority of the members. If the meeting was convened on an emergency basis, the invitations shall be sent to the members in an appropriate manner at any time prior to the holding of the meeting and such meetings shall be deemed legal with the attendance of any number of members.
Article - 16: The Chairman of each committee shall decide the meeting agenda as proposed by the members and it shall be prepared by the committee secretary as directed by the
Chairman.
Article - 17: After completing the deliberation of the agenda the committee may discuss any other matter or matters not included in the agenda, if requested by any of the members, provided that other members of the committee shall approve that.
Article - 18: The committees shall adopt their resolutions and recommendations with the congruence of the members, as far as possible. If a consensus was not possible, resolutions shall be passed by majority votes and in the event of tie, the chairman shall have the casting vote. However, it shall be observed always that the committee's decisions are taken in a consultative manner.
Article - 19: Each committee shall have a person for
agenda preparation process called the repertoire
- chosen from the administrative staff of the Chamber, who shall prepare the agenda, send out invitations, reply to queries of the members, attend the meetings of the committee, record and prepare the minutes, prepare information on matters discussed, prepare and draft the committee resolutions and recommendations, follow up their implementation with the concerned departments within and outside the
Chamber in coordination with the committee chairman and prepare for seminars and lectures being held by the committee.
Article - 20: The repertoire of each committee shall be the connecting link between the committee and the
Chamber's administration. He/she shall prepare the minutes of the committee's sessions and forward them to the Board's secretariat before tabling them before the
Board. He/she shall be responsible for following up the resolutions and recommendations adopted by the Board regarding the functions of the committee.
Article - 21: The committee repertoires can express technical opinions, but they shall not have the right to vote on the resolutions or recommendations.
Article - 22: None of the members of any committee may not attend the meetings while matters having any direct or indirect personal relation or interest or benefit to him/her, are being discussed by such meetings.
Article - 23: Member shall not absent themselves from the meetings without acceptable excuses. If a member
is absent for three consecutive meetings without any reason, his/her membership can be cancelled by a decision from the committee.
Article - 24: If a vacancy arises in the membership of any committee during its term for any reason whatsoever, the
Chairman of that committee shall nominate a substitute
member and the Board shall appoint him/her.
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